Job Title: Event Planner
Job Title: Bay Camp Director
THE POSITION: Event Planner
LOCATION: SANTA ROSA, CALIFORNIA
ABOUT THE ORGANIZATION:
Sonoma Land Trust (SLT) is an accredited, nonprofit land trust founded in 1976 with a staff of thirty-one. SLT’s mission is to protect the scenic, natural, agricultural, and open landscapes of Sonoma County for the benefit of the community and future generations. To date, SLT has protected over 45,000 acres. The organization works in partnership with the Sonoma County Agricultural Preservation and Open Space District and other public agencies and nonprofit organizations to accomplish its mission.
ABOUT THE POSITION:
The Event Planner is a full-time position (33-40 hours/week) responsible for assisting the Development department with its events, supporting its leadership giving program and other related fundraising efforts. The Event Planner reports to the Director of Philanthropy, with collaboration among other departments. SLT hosts 15-20 events each year to support its fundraising objectives. Event range in size from 10 to more than 200 people, and are often held on undeveloped land, requiring special considerations and creativity for providing meals in areas with limited kitchen facilities, parking and electricity. The attendees of SLT events are donors and potential donors and the Events Planner is responsible for ensuring that these guests’ experiences are uniformly excellent, from inception to conclusion of each event, including the follow up acknowledgments.
RESPONSIBILITIES INCLUDE THE FOLLOWING:
* Work with the Development department to pull event lists from the database for mailing of invites.
* Design and send email templates for invitations, “First to Know” announcements and acknowledgments within the database.
* Work with the Director of Philanthropy to oversee the production and mailing of event invitations.
* Manage event RSVPs and conduct research on event attendees for guest briefings for staff and board.
* Oversee event details, from creating production schedules to managing contractors, volunteers and staff.
* Coordinate parking and directions, including creating maps, carpooling if necessary
* Work with staff and volunteers to create event program, including talking points and timeframes
* Secure appropriate permits, such as liquor licenses for events
* Manage guest check-in when applicable, including creating check-in list and overseeing check-in table.
* Manage event calendar, assist with scheduling, updating and sharing
* Generate accurate name tags
* Maintain event supply inventory (donated wine, linens, tables, etc.)
* Work across departments to ensure coordination and accommodation of VIPs and elected officials.
* Interact with guests as a member of the Development team.
* Participate as member of Development team in planning and implementing fundraising and financial goals and strategies.
* Assist Development department with donor stewardship programs and activities.
* Assist with entering gifts and issuing thank you letters when needed.
THE IDEAL CANDIDATE WILL HAVE:
* AA or BA/BS from accredited college or university; or three years or more related experience and/or training; or equivalent combination of education and experience.
* Event production experience, preferably in the nonprofit sector, or hospitality industry. Experience with wineries, Slow Food, eco-tourism and/or farm-to-table venues a plus.
* Database experience required; experience with donor software a plus.
* Proficiency with Microsoft Office suite, with special expertise in Excel.
* Strong research skills; experience with donor research software a plus.
* Experience with nonprofit fundraising or high-level customer service.
OTHER ATTRIBUTES THAT WE ARE LOOKING FOR INCLUDE:
* Strong interpersonal, service-oriented skills.
* A commitment to supporting sustainable food systems and businesses while balancing budget and logistical constraints.
* Dedication to accuracy and ability to maintain focus and accuracy during data processing.
* Detail-oriented; able to prioritize work and set and meet deadlines.
* Self-motivated, self-directed and results-oriented.
* Able to juggle multiple priorities and at times difficult situations with grace and a smile
* The ability to work well in a team environment.
* Excellent written and verbal skills.
* Punctual and reliable.
* A commitment to the mission of Sonoma Land Trust
OTHER REQUIREMENTS INCLUDE:
* Valid California driver’s license, auto insurance and functioning car for use on the job.
* The ability to lift 50 pounds and walk over rough terrain.
* The ability to work weekends and evenings.
This is a full time, permanent position. Sonoma Land Trust offers competitive salaries and benefits. The salary for this position is contingent on experience and qualifications.
Please e-mail (1) a letter introducing yourself and (2) a copy of your resume to firstname.lastname@example.org. Please: no phone calls, drop-ins, or paper.
The position is open until filled but early applications are encouraged. We will acknowledge by e-mail receipt of each application within a week of receipt. The application deadline is March 21, 2017.
Sonoma Land Trust is an equal opportunity employer. We are actively recruiting a diverse workforce.
Job Title: Bay Camp Director
Sonoma Land Trust is seeking a creative individual to start its new and exciting Bay Camp program at Sears Point on the San Pablo Bay. Bay Camp is a bilingual Spanish-English summer day camp for children ages 7 to 10, featuring activities such as bicycling, kayaking, ecological restoration and exploration of the tidal marsh ecology. The Bay Camp Director is responsible for developing and implementing the bilingual program content, supervising the camp counselors and volunteers, and facilitating the daily activities, including the family days. The position commitment includes up to 100 hours of prep time in the months leading up to camp, plus three consecutive week-long summer sessions which run from mid-July to early August.
Duties and Responsibilities:
- Work with SLT On the Land program staff to develop the camp program
- Schedule, coordinate, and lead daily activities during camp
- Supervise and train camp counselors
- Participate in the pre-camp open house and family days
Qualifications and Requirements:
- Bilingual in Spanish and English
- Teaching experience in an elementary school, summer camp, or children’s program
- Strong interpersonal skills, including ability to develop and maintain productive relationships with staff, children, parents, contractors and others; must work well in a team environment
- Experience with curriculum development and/or planning outdoor activities
- Certified or willing to be certified in first aid, child CPR, and mandated reporting
- Must pass the Live Scan fingerprint background check
- Have some knowledge of nature-based environmental education
- Must be able to ride a bicycle a minimum of two miles a day
- Must be able to work outdoors in the sun during hot weather, walk up to three miles a day, and be able to lift and carry up to thirty pounds
- Have a bachelor’s degree or higher in education, natural sciences, child development, or a related field, or relevant experience
- Must have a vehicle to use for SLT business, a valid driver’s license, and personal auto insurance
Schedule, Salary and Benefits:
This is a temporary, seasonal, non-exempt position without benefits. During the camp (July 16 to August 6) work hours are 8:30 am to 3:30 pm Monday through Friday, plus noon to 5:00 pm on Sundays. In the months preceding the camp, up to 100 flexible hours are allotted for curriculum development and preparation, with 8-10 of those hours to be completed in April. Two pre-camp staff training days will also be required. Competitive salary offered.
Please email a letter introducing yourself and a copy of your resume to email@example.com. Position open until filled.
Sonoma Land Trust is an accredited, non-profit, non-governmental land conservation organization founded in 1976 with an office in Santa Rosa, California and a current staff of thirty-two people. Our mission is to protect the scenic, natural, agricultural, and open landscapes of Sonoma County for the benefit of the community and future generations.