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Development Associate

THE POSITION:       Development Associate
LOCATION:              Santa Rosa, California
AVAILABILITY:        Immediately


Sonoma Land Trust is an accredited, nonprofit land trust with a staff of thirty three and an annual operating budget of six million. It works to keep the beautiful and varied rural landscapes of Sonoma County intact for future generations. Many properties acquired by Sonoma Land Trust are transferred to public agencies and other nonprofit organizations. To date, Sonoma Land Trust has protected over 50,000 acres. The organization works in partnership with the Sonoma County Agricultural Preservation and Open Space District and other public agencies and nonprofit organizations to accomplish its mission.


The development associate is a key position in the development department, working closely with the membership program manager to manage the land trust’s eTapestry donor database. The development associate is responsible for processing and acknowledging gifts, and fulfilling membership benefits. This position supports the development department in creating online giving forms, developing queries, reporting, financial reconciliations, pulling mailing lists and ensuring that information in the donor database is current. This position also oversees staff training in eTapestry use. The development associate reports to the director of philanthropy.


  • Manage and operate the web-based eTapestry donor database system
  • Create policy and procedure documents for data entry and database use
  • Maintain the integrity and structure of the database by supervising internal permissions and changes to existing data
  • Train and assist staff on eTapestry as needed. Point of contact for all eTapestry users
  • Gift processing – sort and prepare checks for deposit, enter all gift types in eTapestry, ensure accurate data entry and timely acknowledgement of gifts. Coordinate personalization of acknowledgments as needed. Prepare memorial, honorarium and celebration acknowledgment certificates as needed
  • Records management – maintain electronic and paper records related to gifts and donor restrictions
  • Support the finance department in completion of annual audit
  • Work with the membership program manager to track membership and giving levels
  • Prepare weekly fundraising update for the development department
  • Prepare monthly reconciliation report. Work with the finance department to complete monthly reconciliation
  • Prepare board reports for the board of directors meetings and development committee meetings
  • Prepare accurate lists of donors and honorees for newsletters and the annual report
  • Prepare other lists, queries and reports as requested
  • Enter and update donor records and gift histories. Conduct donor research
  • Ensure excellent customer service is provided to members, prospects and the public, including communications, accurate donor records and timely gift acknowledgements
  • Manage constituent mailing preferences in eTapestry. Generate mailing lists for the development department, communications department and the On the Land program
  • Participate in developing department goals
  • Assist with donor/prospect events as needed


  • Two years’ experience in donor database management and administration, preferably in eTapestry, Raiser’s Edge or similar web-based development database
  • Demonstrated ability to retrieve, analyze and synthesize information to create accurate and comprehensive reports and mailing lists
  • Excellent organizational skills, accuracy and attention to detail
  • Excellent proofreading skills
  • High proficiency in Microsoft Word, Excel and Outlook required
  • Ability to type 45 WPM and knowledge of 10-key
  • Ability to use good judgment, set priorities, work independently, multi-task and adjust work habits to accommodate deadlines
  • Self-directed with the ability to work both independently and as part of a team Experience working across departments
  • Ability to handle highly confidential information with discretion
  • Pleasant demeanor, professional telephone and personal manner, sense of humor
  • Flexibility to work evening and weekend hours
  • Commitment to the mission of Sonoma Land Trust
  • Must have a vehicle to use for SLT business, a valid driver’s license, and personal auto insurance


This is a full time, permanent position. Sonoma Land Trust offers competitive salaries and benefits. The salary for this position is contingent on experience and qualifications.

Please e-mail (1) a letter introducing yourself and (2) a copy of your resume to by March 5. Please: no phone calls, drop-ins, or paper.

The position is open until filled but early applications are encouraged. We will acknowledge by e-mail receipt of each application within a week of receipt.

For over 40 years, the Sonoma Land Trust has been a vehicle for people with passion, persistence and a love of the land to come together to protect forever one of the most beautiful counties in America.




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