Land Acquisition Project Manager
Reports to: Conservation Director
Status: Full-time, exempt
This is a significant opportunity with the Sonoma Land Trust, one of the nation’s leading land trusts. Sonoma Land Trust is a non-profit, non-governmental land conservation organization founded in 1976 with an office in Santa Rosa and a current staff of 21 people. Our mission is to protect the scenic, natural, cultural, agricultural and open landscapes of Sonoma County for the benefit of the community and future generations. The Sonoma Land Trust has a strategic and active land acquisition program and currently holds thirteen properties in fee and 40 conservation easements.
Summary of Position
As a member of the acquisition team, the Land Acquisition Project Manager plays an important role in land conservation in Sonoma County and is responsible for managing land protection projects of the Sonoma Land Trust (SLT), with an emphasis on completing both fee acquisitions and conservation easements.
Job duties include assessing the conservation merits of identified properties, negotiating and drafting conservation easements, performing project due diligence, conducting appropriate record-keeping and managing other tasks essential to completing fee acquisition, title transfer and conservation easement transactions. In addition, the Land Acquisition Project Manager will represent SLT in various public settings while coordinating conservation planning with partner organizations. The Land Acquisition Project Manager works closely with SLT staff, as well as with landowners and our project partners, including local, state and federal agencies and other conservation organizations. The Land Acquisition Project Manager reports to the Conservation Director and does not supervise other staff. However, he/she may manage sub-contractors, partners and volunteers.
- Respond to and track inquiries about potential conservation projects, providing landowners and other interested members of the public with information about SLT’s Acquisition Program
- Manage all aspects of designated fee and conservation easement projects
- Develop grant applications and administer contracts and grants for land acquisition projects, as directed.
- Build cooperative, effective working relationships with partner agencies, landowners, funding agencies and foundations, local government, conservationists, policy makers, and planners.
- Draft correspondence, memoranda and documents and coordinate with GIS staff in the development of appropriate maps and GIS data.
- Perform title review and in-depth research of disclosure documents, property encumbrances, and various other duties related to due diligence.
- Research and assemble information necessary for the preparation of regional conservation plans and strategies, including land ownership, land use patterns, resource values, legal and other issues related to conservation acquisitions
- Maintain consistent record-keeping and archiving as it relates to the specific projects on which the Land Acquisition Project Manager is working.
- Work with the acquisition staff and other SLT staff to implement other SLT projects or programs as requested.
- Participate in the communications, fundraising and outreach efforts related to land protection projects.
- Assist with special projects as assigned and occasionally run miscellaneous project-related errands.
Qualifications and Requirements
- A bachelor’s degree in natural resources, real-estate law, land use planning or other field related to conservation.
- A minimum of three years’ demonstrated experience managing projects and/or conservation real estate transactions.
- Experience working with public agencies and non-profit organizations in land use planning and/or natural resource conservation
- Experience with securing and managing grant funding and contract management
- Knowledge of basic principles and practices of land conservation, real estate and land use planning, regulations and zoning
- Familiarity with real estate transactions including appraisals, title work, due diligence and escrow instructions and closing
- Understanding of emerging public policy issues affecting land use and land preservation, including habitat protection, water quality and quantity, sustainable agricultural and forest land management and climate change
- Ability to build and maintain collaborative relationships with co-workers, partner organizations, government officials, federal, state and local agencies, community groups and the general public
- Strong interpersonal skills including the ability to exercise initiative, good judgment and tact
- Demonstrated ability to plan, organize and carry out complex transaction tasks over long time periods.
- Demonstrated ability to prioritize assignments, meet deadlines and maintain an attention to detail in a fast-paced environment.
- Superior written and verbal communication and negotiation skills
- Proven ability to make presentations before boards, committees and citizen's groups
- Strong administrative and organizational skills including attention to detail and numerical ability.
- Proficiency in Word and Power Point; Strong knowledge of Excel and Outlook.
- A demonstrated passion for conservation.
- An insured vehicle that can be used on SLT business
- The ability to work flexible hours including occasional weekends and evenings.
Schedule, Salary and Benefits:
This is a regular full time position. Sonoma Land Trust offers competitive salaries and benefits. Salary for this position is contingent on experience and qualifications.
Please e-mail a letter introducing yourself and a copy of your resume to firstname.lastname@example.org . Please: no phone calls, drop-ins or paper.
Deadline for applications is Feb. 20, 2015. We will acknowledge by e-mail receipt of each application within a week of receipt.
Donor Database and Research Manager
Reports to: Development Director
Status: 32-40 hour a week, exempt
This is a significant opportunity with the Sonoma Land Trust, one of the nation’s leading land trusts. Sonoma Land Trust is a non-profit, non-governmental land conservation organization founded in 1976 with an office in Santa Rosa and a current staff of 21 people. Our mission is to protect the scenic, natural, cultural, agricultural and open landscapes of Sonoma County for the benefit of the community and future generations. The Sonoma Land Trust has a strong Development program with more than two thousand supporters across the Bay Area.
Summary of Position
The Donor Database and Research Manager plays an important role on the land trust’s five member Development team, managing and maintaining the land trust’s eTapestry donor database, mailing lists, reports and financial reconciliation as well as overseeing prospect research. This position also provides a key strategic role helping the department to identify donor groups, create lists for mailings, and design and run fundraising reports.
This position works closely with the Development Director, Membership and Business Program Manager, Donor Relations Director, as well as the Communications and On the Land Department to provide information and mailing lists. The Donor Database and Research Manager also works with the Stewardship Department to ensure landowner and other relevant information is current. This position also oversees staff training in eTapestry use. This position reports to the Development Director.
- Manage and operate the eTapestry donor database system.
- Enter and update donor records and gift histories.
- Strategize with Department staff to identify donor groups, create lists for mailings and export to mail house, and design and run fundraising reports.
- Create systems for categorizing and differentiating groups for individualized recognition and special events. Manage and track membership and giving levels.
- Prepare lists, queries and reports for Development, Communications, On the Land and other departments as requested.
- Use Word and advanced Excel functions to produce reports and personalized acknowledgement letters.
- Work closely with Finance Department to ensure accurate recording and timely reconciliation of all gifts.
- Maintain the integrity of the database by supervising internal permissions and changes to existing data.
- Prepare analysis of appeals and make suggestions for increased results.
- Prepare monthly fundraising reports and bi-monthly reports for Board meetings.
- Train and assist staff on eTapestry as needed.
- Coordinate with Development staff to ensure alignment between program goals and delivery of member benefits.
- Ensure excellent customer service is provided to members, prospects and the public, including communications, accurate donor records and timely gift acknowledgements.
- Prepare memorial, honorariums and celebration certificates.
- Provide complete and accurate list of all donors and honorees for newsletters and annual report.
- Provide donor and prospective donor reports for staff and board.
- Work with consultant to conduct donor and prospect research.
- Participate in developing department goals.
Qualifications and Requirements:
- Demonstrated advanced level experience in donor database management and administration, preferably using web-based Blackbaud databases. eTapestry experience a plus.
- Demonstrated ability to retrieve, analyze and synthesize information to create accurate and comprehensive reports and lists.
- High degree of attention to detail.
- Excellent writing and proofreading skills.
- Strong organizational and analytical skills.
- High proficiency in Word, Excel and Outlook required.
- Ability to use good judgment, set priorities, work independently, and adjust work habits to accommodate deadlines.
- Pleasant demeanor, professional telephone and personal manner, sense of humor.
- Self-directed with the ability to work both independently and as part of a team.
- Commitment to the mission of Sonoma Land Trust.
- An insured vehicle that can be used on SLT business.
Schedule, Salary & Benefits:
This is a regular, 32-40 hour a week position. Sonoma Land Trust offers competitive salaries and benefits. Salary for this position is contingent on experience and qualifications.
Please e-mail a letter introducing yourself and a copy of your resume to email@example.com. Please: no phone calls, drop-ins or paper.
Deadline for applications is Feb. 23, 2015. We will acknowledge by e-mail receipt of each application within a week of receipt.